Resource Council

Council Chair: Phil Slemons,  Vice Council Chair: Jeffrey Vaughn

Council Members:
Jeffrey Vaughn, Elder
Sandy McCann, Elder
Pam Young, Elder
Bob Matthews, Deacon Rep
Role: The Resource Ministry Council will be responsible for overseeing the operations and management of the Church facilities, finances, and personnel.  The Resource Ministry Council will also provide expertise to support the work of the other bodies of the Church including the Minister(s), the Board, the Trustees, and the other two Ministry Councils.

 

Finance Committee
Chair: Bob Matthews
Vice Chair: Betty Schaefer
Committee Members: Sharon Meek, Bob Clarke, Kathy Knox, Jim Weiland, Phil Slemons, Treasurer and Council Chair
Responsibilities: Develops annual budget based on input and proposals from Ministry Councils, with emphasis on ministry and mission; Designs and implements conflict of interest policy to preclude private benefit and inappropriate transactions between Church members and any business in which they have a financial interest; Reviews periodic financial reports and statements, and makes reports to the Board to ensure that the approved budget is properly implemented; Maintains all property and liability insurance for the Congregation, as well as surety bonds as set forth in these Bylaws with the approval by the Board; keeps the Trustees abreast of all matters related to property and liability insurance; Arranges for an audit team (3 members) who will conduct an annual third-party audit to review financial practices, policies, and records.  The audit will be conducted by the internal audit committee or, when deemed necessary, by an outside independent auditor and presents a written report of the results of the audit team to the Board.
Meeting Time: Second Monday of every month at 10 AM

Goal 1: Develop annual budget for church

Status: Completed Annual Budget for 2015 church year and submitted to church board for approval.  Congregation approved budget. 

Goal 2: Review financial reports and statements to ensure that church is staying within budget.

Status: Current financial reports are reviewed and entered on church website.  Also available in the monthly Cherrylogue.  Malinda, Church admistrator, did a cash flow analysis to determine when to pay re-occurring bills.  Cash flow analysis matched bills with trend of income each Sunday.  Also the church is now paying mortgage payment a week ahead so that payment of mortgage and payroll does not fall on the same week.  

Goal 3: Review and maintain property and liability insurance for congregation.

Status: Need to review property and liability insurance.  

Goal 4: Conduct an annual audit.

Status:  Annual audit was conducted by Ruston & Company on August 9, 2013.  This report status that our church was in good health in terms of procedures with some tweaks that have been made in how we report benefits for staff who have personal health benefits.  

Goal 5: Approves over-budget requests up to $1,000

 

Nominating/Leadership Development Committee
Chair: Caroline Carder
Council Vice Chairs:
Bobbie Cherry, Discipling Council
Zandra Benton, Outreach Council
Jeffrey Vaughn, Resource Council

At Large Members:
Katie Griffin  2016
Don Midkiff  2017
Kathy Grubb  2018
Volunteer Coordinator:  Mac McRoberts

Responsibilities: Prepares a list of nominees to fill the offices of Elders, Deacons, Ministry chairs, Church  officers, Committee chairs, delegates to the Regional and General Assemblies, and such other positions as called for in these Bylaws. Develops and implements ways to regularly inform the Congregation about the needs, duties, and responsibilities for leadership positions; solicits input from the Congregation for potential candidates. Works closely with the Volunteer Coordinator to identify Congregational members with particular experience, background, and expertise relevant to specific leadership positions. Meets with potential nominees, along with the Senior Minister, Chair of Elders, Chair of Deacons as appropriate, to discuss the duties.  Presents to the Board nominees to fill the unexpired term of any position that may become vacant during the year.

Goal 1: Identify members with skills for leadership positions.

Goal 2: Fill the unexpired term of any position that may become vacant during the year.

Goal 3: Prepare a list of nominees for each year starting with election in May.

Goal 4: Provide leadership development opportunities for leadership positions.

Status:

 

Pastoral Relations Committee

Committee:
Kerrie Gilbert  2016
John Baird  2016
Phil Miller  2016
Roberta Bondi   2017
Karen Bunnell   2017
Sydney Goss   2017

Responsibilities: The Pastoral Relations Committee will provide support for the Senior Minister and  will be a regular channel of communication between the Senior Minister and the Congregation.

There are no reports by this committee because of confidentiality.

 

Personnel Committee
Chair: Dan Pile
Vice Chair: Rusty Coleman, Vice Chair
Committee:  Kathy Knox, Chuck Zimmerman, Jeffrey Vaughn (Elder), Donna Lehr
Responsibilities: Develops, reviews, and updates personnel and employment policies of the Church for all staff and employees, including recommending to the Board any necessary changes to the Personnel Policy Manual to ensure consistency of such policies among all staff members; writes job descriptions for each staff position  to include qualifications, duties and responsibilities, and clear lines of authority and reporting; Advises and counsels staff concerning all personnel matters as appropriate, and resolves any personnel issues that may arise; Oversees the annual performance evaluations of each staff member; Develops a uniform process to gather information from the constituencies served by each staff member to be used by the evaluation teams to conduct annual performance evaluations; Reviews all performance evaluations and resolves any disputed evaluations.

Goal 1: Maintain Personnel Policy Manual – Review annually

Goal 2: Perform with Senior Minister annual reviews of all staff with a mid-year follow-up.

Goal 3: Insure that personnel files are complete – Annual review by committee

Goal 4: Based on performance recommend salary and wage adjustments as needed.

Goal 5: Write/edit personnel policy as needed.

 

Property Committee
Chair: Teresa Snow
Committee: Clay Miller, Charlie McCann, Jim Bunnell, John Murray, Sharon Meek
Responsibilities: Overseeing, caring for, and maintaining all buildings, property, and equipment.  Preparing and publishing guidelines for use of Church buildings and property, including policies for use by individuals or groups outside the Church membership.

Goal 1: Work with church administrator to develop a written schedule of regular maintenance tasks that are done by contractors. Property Chair oversees that church is meeting scheduled tasks.

Goal 2: Work with church administrator and custodian to develop a written schedule of regular maintenance tasks that are done by church members and volunteers. Property Chair oversees that church is meeting scheduled tasks. Schedule regular work days for volunteers.

Goal 3: Review and revise if necessary guidelines for use of church buildings and property by individuals outside church membership.

Goal 4: Set up teams under the property committee who perform various tasks such as oversight of contractors, jobs done by volunteers, etc.

    a.  Landscaping and Grounds Maintenance (including mowing, weeding, and planting)

    b. HVAC and Electrical systems

    c. Well and Water Systems, including plumbing

    d. Building structures including roof, interior and exterior, foundation

 

Technology Team
Leads: John Garceau, Sharon Meek
Responsibilities: The Technology Support Team will support the work of all three Councils.  The Technology Team will provide technology support, advice, and counsel on how best to use technology to accomplish the mission and ministry of the Church.

Goal 1: SOUND SYSTEM: Schedule regular maintenance on the church sanctuary sound system. Train and maintain a group of volunteers for running the sound system on Sunday morning. Maintain an archive of recorded church services.
  – Replaced main speaker in sanctuary January 13, 2014.

Goal 2: COMPUTER SYSTEMS: Ensure that the computer systems of the church office is running properly and that a backup system is in place for regular backups of all electronic files.  Oversee computer systems in the education wing to be sure all computers and printers are operating properly.
  – Replaced both receptionist and Malinda’s Office computer, June, 2015

Goal 3: WEBSITE/WIRELESS INTERNET: Ensure that the church website is up-to-date (disciplesloving.org, clccdoc.org).  Ensure that the wireless internet system is working properly in the main church both the secure wireless and the public wireless system.
 – Converted website to responsive design and updated slideshow module on homepage.

Goal 4: TECHNICAL SUPPORT: Maintain a list of volunteers in the church office for technical support for committees, events, programs, and services.

 

Trustees
Chair: Phil Slemons
Trustees: Pat Reagan, Bill Groce
Responsibilities: The Trustees, as legal representatives of the Congregation, will hold, buy, or sell real or intangible properties and other capital assets of the Congregation (except those which may be entrusted to a special Permanent Funds Committee by the Congregation). 

Goal 1: Insurance Policies – will review all insurance property and liability policies annually.

Goal 2: Review policies of the church as they relate to holding, buying, and selling of real or intangible properties and other capital assets.

 

Volunteer Coordinator
Chair: Mac McRoberts
Responsibilities: The Volunteer Coordinator will be responsible for helping meet the volunteer needs of the Congregation and its Committees and groups.  The Volunteer Coordinator will encourage members to support Church programs with time, skills, experience, and energy.

Goal 1: Use a team of volunteers to canvas the congregation regarding their talents and interests.

Goal 2: Maintain a database using surveys, questionnaires, etc. to collect and compile information on the skills, expertise, experience, and service interests of Congregational members with the help of the technology team.

Goal 3: Chair serves as a member of the nominating/leadership committee to share talents and interests of the congregation.